What is LIMS: Comprehensive Definition and Functionality

A LIMS system (what does lims stand for: Laboratory Information Management System) is a developed and designed software to manage, track and organise data, and processes within a laboratory.

What is laboratory information management system and what does it allow you to do? The automation and management of tasks such as: samples input registration, samples tracking, workflow and tests assignments, results registrations, connection to analysers or measurement devices, inventory management, equipment maintenance or the generation of results reports.

What is lims used for? To improve laboratory efficiency, ensure data accuracy and traceability, and enforce compliance with industry-specific regulations and standards. A LIMS is suitable for different types of laboratories, such as: clinical analysis laboratories, veterinary laboratories, research laboratories, public health laboratories, water and food laboratories, as well as other scientific and technical testing environments.

The main features of a LIMS may include:

Samples management: Allowing you to track, trace and manage samples' flow from the reception, analysis and reporting through their storage or disposal.

Data management: A structured record of searchable and usable data, whether analytical or statistical. This allows decisions to be taken at analytical and management level for the correct business performance.

Processes automation: Automating routine laboratory tasks to increase efficiency and reduce errors, such as connecting to analysers or other measurement devices, generating automatic search rules, alerts or handling.

Quality control: Allowing the recording of controls, standards or device's calibrations to view trend graphs where the measurements and measurements' deviations can be displayed, as well as the method's verification by means of duplicating samples.

Inventory management: Monitoring and managing the inventory of reagents, equipment and other consumables needed for the laboratory, automating the stock in real time.

Regulatory compliance: Helping laboratories to comply with industry-specific regulations and standards, such as ISO 17025, ISO 15189, ISO 9001 or other similar quality standards specific to each country, including tools to review processes' traceability, incidents management (non-conformities, corrective actions, alerts, risks...) or document management.

Reporting and analyses: Generating detailed reports and allowing data analyses to improve decision making. It is recommended that these reports can be sent automatically to the recipient without a manual sending process.

Integration with the laboratory's ecosystem: Providing customer with tools through web portals to register laboratory samples, connect with other information or management systems such as other laboratory management systems (LIS or LIMS), hospital management systems (HIS), production control systems, billing and accounting systems (ERP), document management systems, customer management systems (CRM), business management systems and even state government systems.

Table of contents

Comparison with Other Management Systems

Specific Applications of LIMS in R&D, Quality Control, and Compliance

Metadata Recording and Centralization of Lab Processes with LIMS

The Evolution and Historical Development of LIMS

Historical Advancements in LIMS Technology: What Does LIMS Stand For?

LIMS Web-Enabled Features and Mobile Technology Integration

Industries and Environments Benefiting from what is laboratory information management system lims in a Lab

Case Studies of Organizations Utilizing LIMS Effectively

The Importance of LIMS for Genomics Labs and High-Throughput Environments

LIMS: Automation, Integration, and Regulatory Compliance

Workflow Optimization Through Automation with LIMS

LIMS Instrumentation Tracking Including Maintenance and Calibration Records

LIMS Compliance with Regulatory Standards Like CLIA, HIPAA

Comparison with Other Management Systems

Specific Applications of LIMS in R&D, Quality Control, and Compliance

What is a lims system (Laboratory Information System) and why is it an essential tool for the management and automation of laboratory's activities?. It needs to have specific applications or features in important fields such as research and development (R&D), quality control and regulatory compliance.

What is lims used for in R&D?

Projects and Samples Management: A LIMS enables laboratories to effectively manage projects and samples, keeping detailed traceability of the status, location of each sample and full tracking throughout its lifecycle.

Experimental Data Management: Making easier the safe and organised data storage, allowing access and analysis by researchers. This ensures greater efficiency in data collection and decision making for informed samples.

Collaboration and Communication: Researchers can easily share data and results through LIMS, encouraging collaboration and speeding up the research process.

What does lims mean for a correct Quality Control?

Tests automation: A LIMS should enable tests and processes automation, reducing errors and improving efficiency in quality control.

Analyses and Reports: Having integrated analysis tools to generate detailed reports about results, controls, reference samples or calibrations, allowing, identification of trends and possible quality errors.

Follow up of Inspections and Audits: A LIMS should make follow-ups easy on internal or external inspections and audits, allowing for a quick response to any findings or corrective requirements.

What is a lims and must have to ensure Regulatory Compliance?

Traceability and Audit: A LIMS provides complete traceability of all laboratory processes and data, facilitating auditing and regulatory compliance as appropriate in each case. Find out more about why Zendo Lims is a Laboratory Audit Software

Documentation Control: Enable the storage and documents management, ensuring version control of each document..

Compliance with Standards and Regulations: A LIMS should enable the laboratory to comply with various standards, such as ISO 17025, ISO 15189 or ISO 9001 and regulations, such as GLP, GMP and FDA, by providing adequate reporting and records for compliance.

Metadata Recording and Centralization of Lab Processes with LIMS

Metadata is information about the data itself. In the context of a LIMS, metadata may include information about the sample, the study, the analyst, the equipment, and the date and time that the data was collected. Metadata is important because it allows users to understand the data and how it was gathered. One of the great features of a Laboratory Information Management System (LIMS) is the ability to collect and store metadata from multiple sources. This allows data quality control, searches and its retrieval.

Another great feature of a LIMS is the data centralisation and laboratory processes. Everything is stored in the same place and is accessible by any user in real time. This centralisation also optimises the efficiency and quality of laboratory processes.


Join Zendo Lims and experience the difference with our Laboratory Software!

The Evolution and Historical Development of LIMS

The first Laboratory Information Management Systems -LIMS- that emerged in the 1970s were basically used for the registration of samples and their results. They were expensive and also difficult to use. With the arrival of the 21st century, they started to become indispensable as the aim was to manage the entire laboratory and not just the processed samples. What is a lims system used for? To be able to manage the workload, connect with analysers, manage the reagents store or mine statistical data and much more. With the evolution of technology and the incorporation of more robust databases, LIMS grew in functionalities and work capacity. Over time it became more common for laboratories to become accredited to quality standards, either ISO or good laboratory practice standards, which meant that LIMS could incorporate tools to assist laboratories in these tasks.

Historical Advancements in LIMS Technology: What Does LIMS Stand For?

Modern Laboratory Information Management Systems (LIMS) take advantage of technology to extend capabilities and enable business decision making. The aim and what is a lims system used for, it is to seek cost savings and work optimisation and productivity. For this reason, modern LIMS systems must be able to include collaborative working tools that allow decentralisation of the laboratory. For this reason, some of the latest trends in LIMS technology include:

Cloud: Cloud-based LIMS are becoming increasingly popular as they offer a number of advantages, such as greater flexibility, scalability and security.

Mobility: Mobile LIMS allow users to access information and carry out tasks from anywhere.

Data analysis: Modern LIMS include powerful data analysis tools that can help users to gather valuable information from their laboratory data.

Artificial intelligence (AI): Artificial intelligence is being used to develop smarter LIMS that can automate tasks and provide predictive information.

The Internet of Things: The Internet of Things is used to connect laboratory devices to the LIMS, enabling real-time data collection and traceability of transactions.

LIMS Web-Enabled Features and Mobile Technology Integration

Laboratory information management systems (LIMS) are evolving to meet the needs of modern laboratories, which demand greater flexibility, accessibility and mobility. Web-enabled LIMS features and integration with mobile technology make it possible to take the lab on the go with minimal investment in infrastructure. This provides clear benefits and considerable opportunities for improvement. Among these benefits are very clear these ones:

Access from anywhere: Working from anywhere you are, with the only requirement being that you are connected to the Internet with any of your devices. Learn more about what is the best lims system, Zendo Lims Cloud.

Improvement of mobility: Users can use mobile devices or tablets to log in to the LIMS and to gain access to its data and to carry out tasks, such as recording data, results or validating samples.

Total flexibility: Adapting workflows and terminology to your laboratory's needs.

Better and improved communication: Real-time user communication, improving efficiency and productivity.

Industries and Environments Benefiting from What is LIMS in a Lab

What does it mean LIMS, What is lims and its types and Why is Laboratory information management system a vital tool for a wide range of sectors and laboratory environments. Some of the main benefits of LIMS include

Case Studies of Organizations Utilising LIMS Effectively

What does a lims system do? The meaning of a LIMS for a laboratory is synonymous with digitisation. Over the years, many laboratories have implemented LIMS systems that have enabled them to carry out different processes effectively:

Integration with hospital HIS systems. Complete automation of the sample workflow, from the time it is requested by the practitioner to the time the patient comes to the office for follow-up of the results report.

Integration with billing or accounting systems. Automation of the invoice issuing process through integration with ERP systems.

Management and release of the final product: Automation of quality control laboratories in the manufacturing and R&D processes in order to be able to release or block batches of a product.

Stability studies of products in different states and conditions and in different time periods.

In situ measurements and regular monitoring of the sampling points to periodically verify that conditions are stable and of adequate quality.

Texas Oil Tech Laboratories
Advanced Pathology
Integrity Medical Services
Aurora Veterinary Pathology

The Importance of LIMS for Genomics Labs and High-Throughput Environments

Laboratory Information Management Systems (LIMS) are especially important for genomics laboratories and high-throughput environments, where large amounts of data are generated and complex tests are undertaken. Some of the key reasons why LIMS are essential in this sector include:

Management of Large Data Sets: Efficient and secure data storage, allowing quick access. In addition, the systems are scalable according to the laboratory's needs for more resources.

Automation and Workflow: In high-throughput environments, automation is key to efficiency. LIMS can automate routine tasks such as sample reception, processing, reporting and results management, as well as customising the workflows to reduce errors and improve the efficiency of each process.

Traceability and Regulatory Compliance: Genomics laboratories must maintain rigorous control over samples to avoid contamination and errors. LIMS provides complete traceability from sample input to final results. In addition, they help international regulations compliance to which these laboratories are subject.

Data Sharing and Collaboration: Real-time communication between users and customers to ensure the effectiveness of the process.

Advanced Analyses and Reporting: Efficient data processing, as well as the generation of customised reports to suit the laboratory's needs.

Biobank: Storage of samples for further study. Allows samples to be tracked and traced and enables them to be quickly located at the time of use. Learn more about what is lims in laboratory and why Zendo Lims is an excellent choice. Biobanking Software for biological samples management.

In summary, LIMS are vital for genomics laboratories and high-throughput environments because of their ability to manage large volumes of data, automate processes, ensure traceability and regulatory compliance, and boost collaboration and advanced analytics. Their efficient use can be the key to a productive and compliance laboratory that conforms to industry best practices.

Join Zendo Lims and experience the difference with our Laboratory Software!

LIMS: Automation, Integration, and Regulatory Compliance

Workflow Optimization Through Automation with LIMS

Laboratory Information Management Systems (LIMS) are essential tools for entities performing laboratory's researches, analyses and testings. Automating workflows with a LIMS can offer numerous benefits, including:

Tasks automation repetitive and manual, allowing for greater efficiency and productivity.

Eliminating human errors which improves the accuracy and quality of the data.

Compliance with standards and regulations.

Sample traceability and data analysis ensuring tracking. Find out how a Lims Sample Manager works.

Improve collaboration and communication among staff, which streamlines the research and development processes.

Automation with LIMS can optimise workflows at various stages in the laboratory such as sample reception and preparation, analysis processing, data management and reporting. It is important to make a thorough analysis of the specific needs and targets of the laboratory and its environment before deciding to implement a LIMS system.

LIMS Instrumentation Tracking Including Maintenance and Calibration Records

Monitoring and control of existing instruments and equipment are essential to ensure the quality and reliability of the data generated in the laboratory. This includes the log of all maintenance activities, control and calibration carried out on instruments and analysers.

A LIMS should allow to document the maintenance tasks carried out on each device or analyser. It is necessary to record the date and time of the maintenance, the technician who carried it out, the description of the actions taken. Some systems, such as Zendo Lims, are sustainable and allow the document delivered by the technical service to be digitised, avoiding the use and storage of paper.

A LIMS also makes possible to create calibration logs for each instrument, device or analyser. It is necessary to record the date and time of the calibration, the technician who carried out the calibration, the control standard used, the results of the calibration and, if there are any errors, the non-conformities and corrective actions taken to correct them.

Learn more about what is lims in a lab and why Zendo Lims is a Lab Quality Control Software.

LIMS Compliance with Regulatory Standards Like CLIA, HIPAA

What is lims software and why Laboratory Information Management Systems (LIMS) are crucial for compliance with regulatory standards in the laboratory sector. These regulations, such as GLP (Good Clinical Laboratory Practice), ISO 17025 (Quality Management in Testing and Calibration Laboratories) or ISO 15189 (Quality Management in Clinical Laboratories), set strict requirements for data management, sample traceability and quality control. LIMS needs to assist laboratories in this compliance and to have available tools for data management (integrity, traceability and data validation), information security (control and protection access and risk analyses) and processes management (standardisation, workflows and quality control)

The regulatory compliance benefits for a laboratory are clear, optimising the quality of the data gathered, reducing errors, improving work efficiency and productivity.

Learn more about how Zendo, Lab Compliance Management Software 17025 helps your laboratory to comply with standards regulations.

By Susana Martín Castaño    /    General    /    Posted 23/05/2024